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ASSOCIATION OF INGERSOLL-RAND DISTRIBUTORS
(AIRD) BYLAWS
ARTICLE 1 - NAME
Section 1.
The name of this Association shall be
Association of Ingersoll-Rand Distributors, Inc. It shall be known
as "AIRD, Inc."
ARTICLE II - PURPOSE
Section 1.
The purpose of this Association shall
be to promote and develop business opportunities for distributors
of Ingersoll-Rand products; to create loyalty between Ingersoll-Rand
and distribution; and to gain the loyalty of the customer so the
will continually buy more products and services creating profitable
growth for all.
ARTICLE III - MEMBERSHIP
Section 1.
Eligibility. Any individual, corporation, partnership or other entity
which is a distributor of air compressors and has an Ingersoll-Rand
Air Compressor Group or Full-Service Type 30 Master Distributor
Agreement shall be eligible for membership upon payment of the prescribed
entrance fee and annual dues.
Section 2.
Entrance Fee and Dues. Each Member shall pay an annual dues as determined
from time to time by the membership. An entrance fee of Fifty Dollars
($50.00) shall be paid by each prospective Member when submitting
a letter of intent to affiliate with the Association.
Section 3.
Changes in Dues Schedule. The Board of Governors may reduce the
dues at its discretion but may only increase them or levy any assessment
with the approval of Members.
Section 4.
Approval of Members. In addition to the eligibility requirements
set forth in Section 1 of this Article III, each prospective member
shall be approved by the Board of Governors and a two-thirds vote
of the Membership in attendance.
ARTICLE IV - REGIONS
Section 1.
NORTHEAST REGION - I
The territory to be served by the Association
shall be divided into Regions as follows:
Connecticut
Delaware
District of Columbia
Maine
Maryland
Massachusetts
New Hampshire
New Jersey
New York (Eastern)
Pennsylvania - east of Altoona
Rhode Island
Vermont
Canada - Quebec, New Brunswick, Nova Scotia (may attend meetings)
MIDWEST REGION - II
Illinois
Indiana
Iowa
Kansas
Kentucky
Michigan
Minnesota
Missouri
Nebraska
New York (Western)
North Dakota
Ohio
Pennsylvania - west of Altoona
South Dakota
Wisconsin
West Virginia
Canada - Ontario
SOUTHEASTERN REGION - III
Alabama (Eastern)
Florida (Eastern)
Georgia
North Carolina
South Carolina
Tennessee (Eastern)
Virginia
Puerto Rico
WESTERN REGION - IV
Alaska
Arizona
California
Colorado
Hawaii
Idaho
Montana
Nevada
Oregon
Utah
Washington
Wyoming
Canada - Alberta, British Columbia (may attend meetings)
SOUTHWESTERN REGION - V
Alabama (S. Western)
Arkansas
Florida (S. Western)
Louisiana
Mississippi
New Mexico
Oklahoma
Tennessee (Western)
Texas
ARTICLE V - MEETINGS OF MEMBERS
Section 1.
Annual National Convention. The Annual
Convention of the Association shall be held at such time and place
as shall be designated by the Board of Governors. Written notice
of the time and place of such meetings shall be mailed to each Member
at least sixty (60) days prior to the date thereof.
Section 2.
Annual Membership Meeting. The Annual
Membership Meeting, to be known as the "Mid-Year Meeting,"
shall be held at such time and place as shall be designated by the
Board of Governors. Written notice of the time and place of such
meetings shall be mailed to each Member at least sixty (60) days
prior to the date thereof.
Section 3.
Special National Meetings. Special Meetings
of Members may be called at any time by the President or the Board
of Governors. Special meetings shall be called by the President
upon written request of 10% of the Membership. Written notice of
the time, place and purpose of the Special Meeting shall be given
to each Member at least fifteen (15) days prior to the date thereof.
Section 4.
Regular Regional Meetings. Regular Regional
Meetings of Members may be called at any time by the Region Representative,
and it is customary that at least two such regular Regional Meetings
be held each year. The time and place of such meetings shall be
designated by the Region Representative. Written notice of the time
and place of such meetings shall be mailed to each Member within
the Region at least thirty (30) days prior to the date thereof.
Section 5.
Special Regional Meetings. Special Regional
Meetings of Members may be called at any time by the Region Representative.
Special Regional Meetings shall be called by the Region Representative
upon the written request of three (3) Members within the Region.
Written notice of the time, place and purpose of Special Regional
Meetings shall be given to each Member within the Region at least
fifteen (15) days prior to the date thereof.
Section 6.
Quorum. At Members' Meetings, no fewer
than fifty percent (50%) of the membership shall be present in person,
or by proxy (membership meeting only), to constitute a quorum for
the transaction of all business properly before the meeting, and
a majority vote of those present in person or by proxy (membership
meeting only) at a meeting at which a quorum is present shall be
sufficient for the transaction of business. If a quorum be not present,
those present, by a majority vote, may adjourn the meeting to a
time and place designated in the motion for adjournment. Notice
shall be required of the time and place to which any such meeting
is adjourned.
Section 7.
Voting. Upon all questions before meetings
of Members, each Member shall be entitled to one (1) vote either
in person or by a signed proxy directed to another Member or an
employee of a Member serving in an executive or managerial capacity.
All proxies shall be filed with the Administrative Office before
the commencement of the meeting.
Section 8.
Executive Sessions. The Board of Governors
may designate any session of a meeting of the Members as an executive
session, in which event no one but Members and such other persons
as the Board may designate shall be admitted thereto.
Section 9.
Vote by Ballot. Whenever an issue arises
which requires a membership vote and, in the judgment of the Board
of Governors it is inexpedient to call a meeting of Members for
that specific purpose, the Board of Governors is hereby vested with
the authority to direct the Executive Director to submit the issue
by written ballot to the Members eligible to vote on the issue for
decision. Issues presented in this manner shall require a favorable
vote of two-thirds or more of the Members eligible to vote for adoption
and shall have the same force and effect as if
the issue had been voted upon at a meeting of Members.
Section 10.
Order of Business. The order of business
at the Annual National Convention shall be as follows:
1. Roll call of Members.
2. Reading of Minutes of last meeting.
3. President's address.
4. Report of the Treasurer.
5. Report of the Executive Director.
6. Reports of the Committees.
7. Unfinished business.
8. New business.
9. Report of tellers on the election of Officers.
10. Installation of Officers.
11. Adjournment of meeting.
ARTICLE VI- BOARD OF GOVERNORS
Section 1.
Membership. There shall be a Board of
Governors consisting of the President, the Vice President, the Secretary,
the Treasurer, Region Representatives, the Immediate Past President
and all Product Liaison Representatives. The number of separate
Product Liaison Representatives may vary based on how many Region
Representatives also serve as Product Liaison Representatives. Each
individual serving on the Board of Governors is entitled to one
vote.
Section 2.
Powers. The Board of Governors shall have
full power to conduct the business and affairs of the Association.
It shall be the duty of the Board of Governors to determine all
questions of policy, to direct and supervise all work and all activities
of the Association and all Committees, and to perform such duties
from time to time as may be necessary for carrying out the spirit
and intent for which the Association was organized. It shall have
charge of the disbursement of all funds of the Association and have
power to engage such other employees as may be necessary to carry
on the work of the Association. Any action taken or decision made
shall be submitted to the General Membership for review and approval
upon the written request to the President to do so by at least 10%
of the membership.
Section 3.
Vacancies. Any vacancy in the Board of
Governors shall be filled within thirty (30) days by the appointment
by the Board of Governors of a Member from the Region in which the
vacancy occurs. The Member so appointed shall complete the unexpired
term of his predecessor.
Section 4.
Meetings.
(a) The Board of Governors shall meet at least twice a year, one
of which meetings shall be held at the time of the Annual Convention,
and the other, to be known as the Semi-Annual Meeting, at a time
and place designated by the Board of Governors, and additional meetings
shall be held upon the call of the President at such time and place
as the Board may designate. A two-thirds majority of the Board shall
constitute a quorum for the transaction of business, and the affirmative
vote of at least two-thirds of the entire Board membership shall
be sufficient for the transaction of business.
(b) The Board of Governors shall also meet upon the written request
of six (6) Members of the Board addressed to the Executive Director.
Notice of the time and place of each meeting of the Board shall
be given to each Member thereof not less than ten (10) days prior
to the day of the meeting.
(c) Each Member of the Board of Governors shall be entitled to one
vote.
Section 5.
Vote By Ballot. The Board of Governors
may also vote on an issue by written ballot sent to the Board of
Governors. Issues presented in this manner shall require a favorable
vote of two-thirds or more of the members of the Board of Governors
eligible to vote for adoption and shall have the same force and
effect as if the issue had been voted upon at a meeting of the Board
of Governors.
ARTICLE VII - OFFICERS
Section 1.
Officers. The Officers of the Association
shall be a President, a Vice President, a Treasurer, and a Secretary.
All of the Officers will serve without compensation. The Executive
Director is appointed by the Board of Governors and serves until
their successors are appointed and shall have qualified.
Section 2.
Elections.
(a) Election of President, Vice President, Secretary, and Treasurer.
The President, Vice President, Secretary, and Treasurer shall be
elected by the Members as follows:
The President shall appoint a Nominating Committee of three (3)
members, one of which shall be the Immediate Past President who
will be the chairman. At least sixty (60) days prior to the Annual
Convention, the Nominating Committee shall prepare a list of nominees
for President, Vice President, Secretary and Treasurer, which shall
be presented for election by the membership.
(b) Election of Region Representatives. Each Region shall be represented
on the Board of Governors by one Region Representative. He shall
be elected only by the Members located in his particular Region,
and his place of business shall be in the Region which he shall
represent. The Region Representative shall be elected as follows:
The President shall appoint a Regional Nominating Committee of two
(2) members located in each Region that elects Regional Representatives
and designates a member as chairman of each committee. At least
sixty (60) days prior to the Annual Convention, each Regional Nominating
Committee shall prepare a list of nominees for the office of Regional
Representatives who shall be presented for election by the members
located in the Region.
(c) Election of Product Liaison Representatives. The Executive Committee
shall nominate Product Liaison Representatives of AIRD to serve
as the principal contacts for the Association Membership with Ingersoll-Rands
product managers. The nominations shall be presented to the Board
for election. They shall be elected by the Board.
(d) In electing the President, Vice President, Secretary, Treasurer
and Region Representatives, each Member of the Association shall
be entitled to the number of votes as outlined in Section 7 of Article
5.
Section 3.
Terms of Officers. The President, Vice
President, Secretary, and Treasurer shall be elected for the term
of one (1) year and shall serve until their successors are elected
and qualified. The Region Representatives shall serve for terms
of two (2) years, one-half of whom shall be elected each year. The
Product Liaisons Representatives shall serve for terms of (3) years,
and may be re-elected by the Board.
ARTICLE VIII - DUTIES OF OFFICERS
Section 1.
President. The President shall preside
at all National Conventions and Meetings of Members and at Meetings
of the Board of Governors. He shall, as the principal executive
officer of the Association, conduct and supervise its business and
affairs under the direction of the Board of Governors.
Section 2.
Vice President.
(a)In the event of the death, absence, disability, or resignation
of the President, the Vice President shall perform the duties of
the President until his successor shall have been elected. In the
event of a vacancy in the Vice President, the Secretary shall automatically
be elevated to his office.
(b) In the event of the death, absence, disability, or resignation
of the Vice President, the Secretary shall automatically be elevated
to his office.
(c) At the request of the President, the Vice President shall serve
as liaison between assigned Committees and the Board of Governors.
Section 3.
Secretary. The Secretary shall read the
official minutes at the National Convention and Meetings of Members,
if desired. In addition, he shall generally perform all duties incident
to the office of the Secretary and which may be required of him
by the Board of Governors.
Section 4.
Treasurer. The Treasurer shall delegate
the collection of all moneys due to the Association to the Executive
Director who shall deposit them forthwith in such bank as shall
be designated by the Board of Governors. In addition, the Treasurer
shall generally perform all duties incident to his office as may
be requested by the Board of Governors.
Section 5.
Executive Director. The position of Executive
Director shall be created for the purpose of carrying out the work
required and directed by the Board of Governors and/or the Executive
Committee.
(a) The Executive Director may be an individual, firm or corporation
and may be engaged on a yearly basis. The Executive Director is
not required to be a member of the Association and will be compensated
for services by the Association in such a manner and in such amounts
as the Board of Governors may determine.
(b) The Executive Director shall be responsible for the conduct,
control and direction of the headquarters of the Association, performing
duties as may be assigned by the Board of Governors and shall report
to them. The Executive Director shall receive all moneys paid or
payable to the Association including membership dues and assessments
and shall deposit the moneys of the Association in such bank accounts
and may make disbursements there from for Association purposes,
as may be authorized by the Board of Governors.
(c) A report of the financial statements and the receipts and disbursements
of the Association shall be prepared annually by a certified public
accountant engaged by the Board of Governors at the expense of the
Association. The Executive Director shall furnish a Surety Bond,
satisfactory to the Board of Governors, conditioned upon the faithful
discharge of his duties. The cost of the bond shall be an expense
of the Association.
ARTICLE IX - RESIGNATIONS AND TERMINATION
OF MEMBERSHIP
Section 1.
Resignations from membership shall be
presented in writing addressed to the Board of Governors and forwarded
to the Administrative Office. No resignation shall be accepted by
the Board of Governors unless such requirement has been fulfilled
and all dues and other obligations have been paid in full.
Section 2.
Termination of membership by the Board
of Governors may be effected by a two-thirds vote of the Board of
Governors provided, however, the Member concerned is given written
notice ten (10) days prior to the action, and is granted an opportunity
to be heard by the Board of Governors before any action is taken.
Termination of membership, subject to the foregoing, may be effected
for one or more of the following reasons:
(a) Discontinuance of or retirement from the distribution of air
compressors, and/or cancellation of Ingersoll-Rand Air Compressor
Group or Full-Service Type 30 Distributor Agreement, as set forth
in Article III.
(b) Failure to meet financial obligations due the Association.
(c) Liquidation or failure of the Member's business.
(d) Failure to comply with all of the By-Laws of the Association.
(e) Engaging in conduct prejudicial to the welfare, interest, and
character of the Association.
Anyone who believes the membership of an affiliated company should
be terminated shall advise the President of the Association, in
writing, of the reasons he believes the affiliated company no longer
qualifies. Dues Delinquency: Dues are payable by the 1st 90 days
of every year. Following that 90 day period, an additional 60 day
interim period will be allotted. If the member remains delinquent,
he will then be referred to the Board for pending termination.
Section 3.
Resignation or Termination of membership
in the Association in any manner whatsoever, for any cause, or any
individual, partnership, or corporation shall operate as a release
and abandonment of all right, title, or interest on the part of
such Member to any portion of the funds, property, or other assets
of the Association, and the membership shall cease.
Section 4.
Reinstatement. Members who have resigned
or whose membership has been terminated for any reason may be reinstated
with a repayment of the $50 Initiation Fee, payment of current membership
dues, approval of the Board of Governors and a two-thirds vote of
the attending members.
ARTICLE X - COMMITTEES
The President, subject to the approval
of the Board of Governors or upon delegation of authority by the
Board, shall appoint such committees as are deemed advisable by
the Board. The President shall be a Member, exofficio, of all committees.
The reports of all committees shall be referred to the Board of
Governors before they are presented to the Association. The President,
Vice President, Treasurer, Secretary and Past President shall be
known as the Executive Committee, which Committee in the interim
period between Board of Governors meetings shall have and
exercise the authority of the Board of Governors in the management
of the Association and shall report all such actions to the Board
of Governors at the next meeting following such action. The Executive
Committee would serve on the AIRD/Ingersoll-Rand Advisory Board.
ARTICLE XI - MISCELLANEOUS
Section 1.
Consent of Members or Governors. Any action
which may be taken at a meeting of writing setting forth the action
so taken, shall be signed by all of the members or directors who
would be entitled to vote at a meeting for such purpose and shall
be filed with the Secretary of the Corporation.
Section 2.
Participation in Meetings by Conference
Telephone. One or more persons may participate in a meeting of the
members or the Board of Governors by means of conference telephone
or similar communications equipment by means of which all persons
participating in a meeting can hear each other. Notwithstanding
any other provisions herein, participation in a meeting pursuant
to this section shall constitute presence in person at such meeting.
ARTICLE XII - AMENDMENTS
These By-Laws may be altered, amended,
or repealed by the Members after approval of a resolution proposing
the same by the Board of Governors. Approval of such amendments
may be given by written ballot or at a meeting of the Members, the
notice of which shall state in substance the form of the proposal
to be voted upon and the purpose to be accomplished by its adoption.
No amendments or repeal hereof shall be adopted at a meeting or
by written ballot except by the affirmative vote of two-thirds of
the membership.
ARTICLE XIII - INDEMNIFICATION AND INSURANCE
Section 1.
The Association shall indemnify any person
who was or is a party or is threatened to be made a party to any
threatened, pending or completed action, suit or proceeding, whether
civil, criminal, administrative or investigative by reason of the
fact that he is or was a representative of the Association, or is
or was serving at the request of the Association as a representative
of another corporation, partnership, joint venture, trust or other
enterprise, against expenses (including attorneys' fees), judgments,
fines and amounts paid in settlement actually or reasonably incurred
by him in connection with such action, suit or proceeding if he
acted in good faith and in a manner he reasonably believed to be
in, or not opposed to, the best interest of the Association, and,
with respect to any criminal action or proceeding, had no reasonable
cause to believe his conduct was unlawful. The termination of any
action, suit or proceeding by judgment, order, settlement, conviction
or upon a plea of nolo contendere or its equivalent, shall not of
itself create a presumption that the person did not act in good
faith and in a manner which he reasonably believed to be in, or
not opposed to, the best interest of the Association, and, with
respect to any criminal action or proceeding, had reasonable cause
to believe that this conduct was unlawful.
Section 2.
Notwithstanding any contrary provision
of the Articles of Incorporation of these By-Laws, to the extent
that a representative of the Association has been successful on
the merits or otherwise in defense of any action, suit or proceeding
referred to in Section 1 above or in defense of any claim, issue
or matter therein, he shall be indemnified against expenses (including
attorneys' fees) actually and reasonably incurred by him in connection
therewith.
Section 3.
Unless ordered by a court, any indemnification
under Section 1 above shall be made by the Association only as authorized
in the specific case upon a determination that indemnification of
the representative is proper in the circumstances because he has
met the applicable standard of conduct set forth in such Section.
Such determination shall be made:
(a) By the Board of Governors by a majority vote of a quorum consisting
of governors who are not parties to such action, suit or proceeding:
(b) By independent legal counsel in a written opinion by a majority
vote of a quorum consisting of governors who are not parties to
such action, suit or proceeding;
(c) If such quorum is not obtainable, a majority vote of all of
the governors so directs, by independent legal counsel in a written
opinion; or
(d) By the members.
Section 4.
Expenses incurred in defending a civil
or criminal action, suit or proceeding, may be paid by the Association
in advance of the final disposition of such action, suit or proceeding
in the discretion of the Board of Governors in any specific case
upon receipt of an undertaking by or on behalf of the representative
to repay such amount unless it shall ultimately be determined that
he is entitled to be indemnified by the Association.
Section 5.
The Association shall also indemnify any
person against any expenses, including attorneys' fees, actually
and reasonably incurred by him in enforcing successfully any right
to indemnification under this Article. Any person who shall serve
as a governor, officer, employee or agent of the Association or
is or was serving at the request of the Association as a governor,
officer, employee or agent of another corporation, partnership,
joint venture, trust or other enterprise, shall be deemed to do
so with knowledge of any in reliance upon the rights of indemnification
provided in this Article.
Section 6.
The indemnification provided in this Article
shall not be deemed exclusive of any other rights to which a person
seeking indemnification may be entitled under any agreement, vote
of members of disinterested directors or otherwise, both as to action
in his official capacity and as to action in another capacity while
holding such office, and shall continue as to a person who has ceased
to be a representative and shall insure to the benefit of the heirs
and personal representative of such person.
Section 7.
Any indemnification under this Article
by the Association of a representative of the Association shall
not apply to expenses or liability incurred by such individuals
which are covered by insurance.
Section 8.
The Association shall have power to purchase
and maintain insurance on behalf of any person who is or was governor,
officer, employee or agent of the Association, or is or was serving
at the request of the Association as a governor, officer, employee
or agent of another corporation, partnership, joint venture, trust
or other enterprise against any liability asserted against him and
incurred by him in any such capacity, or arising out of his status
as such, whether or not the Association would have the power to
indemnify him against such liability.
ARTICLE XIV - MEMBERS OF BOARD OF GOVERNORS'
LIABILITY
Section 1.
A member of the Board of Governors of
the Association shall stand in a fiduciary relationship to the Association
and shall perform his/her duties as a member of the Board, including
his/her duties as a member of any committee of the Board upon which
he/she may serve, in good faith, in a manner he/she reasonably believes
to be in the best interest of the Association, and with such care,
including reasonable inquiry, skill and diligence, as a person of
ordinary prudence would use under similar circumstances. In performing
his/her duties, a member of the Board shall be entitled to rely
in good faith on information, opinions, reports or statements, including
financial statements and other financial data, in each case prepared
or presented by any of the following:
(a) One or more officers or employees of the Association whom the
member of the Board reasonably believes to be reliable and competent
in the matters presented.
(b) Counsel, public accountants or other persons as to matters which
the member of the Board reasonably believes to be within the professional
or expert competence of such person.
(c) A committee of the Board upon which he/she does not serve, duly
designated in accordance with law, as to matters within its designated
authority, which committee the member of the Board reasonably believes
to merit confidence.
A member of the Board shall not be considered to be acting in good
faith if he/she has knowledge concerning the matter in question
that would cause his/her reliance to be unwarranted.
Section 2.
In discharging the duties of their respective
positions, the Board of Governors, committees of the board and individual
members of the Board may, in considering the best interest of the
Association, consider the effects of any action upon employees,
upon suppliers and customers of the Association and upon committees
in which offices or other establishments of the Association are
located, and all other pertinent factors. The consideration of those
factors shall not constitute a violation of Section 1 above.
Section 3.
Absent breach of fiduciary duty, lack
of good faith or self-dealing, actions taken as a member of the
Board or any failure to take any actions shall be presumed to be
in the best interests of the Association.
Section 4.
A member of the Board of the Association
shall not be personally liable for monetary damages as such for
any action taken, or failure to take any action, unless:
(a) The member of the Board has breached or failed to perform the
duties of his/her office as set forth under Sections 1 though 3
above; and
(b) The breach of failure to perform constitutes self-dealing, willful
misconduct or recklessness.
Section 5.
The provisions of Section 4 above shall not apply to the responsibility
or liability of a member of the Board pursuant to any criminal statute
or to the liability of a director for the payment of taxes pursuant
to local, state or federal law.
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